Combining AI and new technologies, Microsoft is bringing new innovations to help you and your team be more productive.

Recent updates include a more consistent sharing experience across OneDrive, Office desktop and mobile applications, SharePoint document libraries and desktop Windows Explorer (with Microsoft Teams coming soon.)  

To help improve both productivity and security, on-hover file cards have also been updated recently to provide better visibility of file activities.   Across OneDrive and SharePoint, hovering over any file (not just Office files) will provide you with information about your files including an AI powered table of contents for an at-a-glance look inside before you commit to opening it, an estimated “time to read” and an activity list that shows guest and anonymous file access. The cards also include Lifecycle signals such as malware, DLP and missing metadata.

Below are some of the other new features Microsoft will be rolling out – and when you can expect them:

360° Image Previews (June 2019) Once your 360° images are uploaded to OneDrive, you will get an interactive preview of the images without needing to leave OneDrive or use additional software or apps.

Request Files (Q4 2019) Safe and easy, when you want to receive documents from others simply select the folder you want the recipient to place documents into and click Request Files.  The email to the recipient is auto populated with the name of the folder and once they click thelink, they can upload the files.  Recipients can only see the files they upload within the folder and you will receive an email when the new files are added showing the file and the name of the person who uploaded them.

Autodesk AutoCADDWG File Previews (June 2019) Thanks to their partnership with Autodesk, Microsofit is bringing rich, new file formats like AutoCAD (DWG files) to OneDrive and SharePoint, enabling view and use in the browser. With the integrated AutoCAD web app, in one click you can add comments and edit a DWG file– knowing the file remains in OneDrive throughout view and edit actions.

Save for Later (Q1 2020) Files and folders from One Drive and shared libraries will have a bookmark icon so you can more easily get back to them (and share them with others.)  The Saved for Later section of the SharePoint start page will show a view of all your saved files and articles.

Sharing Files with Easy-to-Read Links in Outlook Web App (May 2019) When you copy and paste a link to a file stored in OneDrive, the Outlook Web App (OWA) will reconcile the file name as a hyperlink instead of the pasting the full URL. You have the option to keep the default sharing mechanism from where the file came from or change it to meet the needs of how you want your recipient to view and/or work with the file.

Direct Link to Individual PowerPoint Slides (June 2019) Help others land on the most relevant information without having to seek and find what you were trying to show them. In PowerPoint Online, on slide you wish to share, right-click the slide's thumbnail and choose Link to this Slide. You can adjust the link settings using the consistent sharing experience – and when the recipient clicks on the link, they’ll be taken directly to that slide with preferred or enforced sharing settings applied.

New Files Experience in Outlook iOS (May 2019)  More consistent to the OneDrive file sharing experience, within the Outlook web app,when you attach a file (share a link), you’ll see recent files, your file and frequent shared libraries – with the ability to navigate and browse all your files and libraries.

Updated Annotation Options for Marking Up PDFs (TBD) Mobile markup made easy. Whether your native PDF file is uploaded into OneDrive or scanned (such as a whiteboard,receipt or business card), you can annotate the PDF to circle items or add notes for you and others.

Recent View for Mobile Apps (Q4 2019) Will show recent documents of all types, including PDFs and scans created from OneDrive.

Microsoft continues to evolve OneDrive as a place to access, collaborate and share all your Office 365 files – keeping them protected and readily accessible on all your devices, anywhere and at any time.

Whether you currently use Office 365 or are interested in moving your content to OneDrive and SharePoint, as a Silver Microsoft Partner, Pivotal IT is here to help you realize these benefits and more.  Contact us at 864-327-4075 for more information.

 

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